The perfect location:
Highlight the city and venue that fit your congress.
Bid guidance
Kickstart your congress bid
In many instances, there is a step that precedes organising a congress: the bid process. You have the idea of bringing an international congress to the Netherlands, but you recognise that organising such an congress demands considerable time and effort. Congress Solutions is here to assist.
Together, we transform your ideas into a bid book. We help you set clear objectives, provide advice on potential venues, and support you in preparing all the necessary materials for a professional bid book. We do this in close collaboration with our partners at the designated city Convention Bureaus (CVB) and the Netherlands Bureau for Tourism and Congresses (NBTC).
Your guide to a successful proposal
When competing to host a congress in the Netherlands, you’re often up against other countries. A strong bid book is essential to highlight the benefits of your proposal and persuade the international board. We help you create a bid book that showcases: Why the Netherlands: Accessibility, world-class venues, and top-notch facilities.
Your expertise:
Link your field to Dutch research and innovation.
Draft programme:
Innovative formats and must-have speakers.
Budget & funding:
Clear finances, plus support from the VGF Pre-Financing & Guarantee Fund.
Strong Recommendations:
Letters of support from universities, industries, authorities, and your institute.
Present your bid with confidence
Once your bid book is ready, you may be asked to present it at an earlier edition of the congress. We support you with preparing your presentation, producing supporting materials and documentation and on-site assistance, if needed, to demonstrate the Netherlands’ strengths to international partners. We ensure you make a compelling, confident impression.
Seamless collaboration
As a Professional Congress Organiser (PCO), we have the expertise to organise successful knowledge congresses from start to finish. No detail is overlooked, and we can answer any content-related questions to convince the international board.
After winning the bid, the transition to full congress organisation is seamless. You know exactly what to expect, and the collaboration is already underway.